Contract Processor

Staffing Boutique is pleased to notify you of a 6 month contract job opportunity as a Contract Processor. 

This is a GREAT CAREER OPPORTUNITY, for someone looking to get into a city agency! 

Title: Contract Processor
Organization Type: Education/Government Agency
Work Location: Long Island City, Queens (100% in-office)
Start Date: ASAP
Duration: 6 months
Schedule: Monday - Friday 
Hours: 8:30 am - 5:00 pm
Pay: $30-35/hour
  
Seeking a Contract Processor (Purchasing Unit) to work in the Contract Administration Division. 

• Prepares processes and monitors contract solicitation packages and related addendums. Ensure that all relevant documents are reviewed in a timely, thorough, and professional manner, following established policies, practices and procedures. (a) Appropriate prioritization of documents. (b) Good quality work products generated.
• Reviews bid documents submitted by the Architecture & Engineering, and Project Management Divisions.
• Assists Contractors and Consultants, in all aspects, of the bid & award and prequalification process and ensured bidders’ compliance with bidding requirements.
• Updates computer files on each project and acts as a liaison between Contractors and the staff. Process requests for additional funding prior to award.
• Prepare process and manage the sealed bid solicitation Request for Contract (RFC) process for various projects related to mentor, capital improvements, requirements, and new constructions.
• Analyze scope of work and cost estimates.
• Communicate with Architect & Engineer, Construction Management, Prequalification Unit, Business Development Division and Various Other Departments as needed for revisions and updates, and subsequent readiness for the bidding process.
• In coordination with Construction Management and A & E, review and respond to contractors’ questions and comments received during the bidding process.
• Function as the Bid Opening Official.
• Maintain computer information system to provide data for planning and control of all projects and maintain spreadsheets tracking the status of said projects.

Qualifications:

• High school diploma required, associate or bachelor’s degree in business administration, Supply Chain, or related field preferred.
• 1–3 years of experience in procurement, purchasing, or accounts payable support.
• Familiarity with purchase order systems and vendor management processes.
• Strong organizational skills and attention to detail.
• Excellent written communication skills for vendor correspondence.
• Ability to manage multiple requests and follow-ups simultaneously.
• Proficiency in Microsoft Office (Excel, Outlook) and ERP/procurement software.

Key Competencies:

• Time management and follow-through.
• Professional communication.
• Compliance and documentation tracking.